Record of processing activities

It is a small step for a company, but is a big step for GDPR-compliance.

Contrary to popular belief, the goal of the GDPR is not to impose millions in fines on as many companies as possible. The Regulation allows data subjects to gain more rights to their own personal information, and encourages businesses to treat data more carefully.

To start working with all the privacy rules, businesses need to understand what personal data is collected, what happens to it, why and how long it is processed. In fact, you need to be aware of the movement of personal information as well as of all monetary movements. Only it won't be the accounting department that keeps track. The solution will be a record of processing activities, which must be maintained by each controller in accordance with Article 30 of the GDPR.

Why is it useful?

Fundamental understanding.

You will understand the strengths and weaknesses of working on the protection of personal data, get information about gaps and growth points. And you will know how to fill them in the least expensive and most effective way.

 

Proof for checks.

Having a registry is one of the GDPR-compliance requirements. In a situation where a supervisory authority knocks on your door, the record of processing activities will serve as reliable proof that the company is committed to complying with the rules of the Regulations.

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Are you planning or already working on GDPR-compliance?

The record of processing activities can be your magic wand, as it is the simplest and most reliable tool. Its presence allows not only to take an important step towards compliance with the requirements of the Regulations, but also to gain an overall picture of all treatments. this is a kind of inventory, the foundation and reference point for the company's privacy program.

And if you order the record of processing activities from us, then after creating it,
our expert will also tell you how to effectively build work on the GDPR further.

 

 

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What does the record look like?

In fact, it is a table of the following columns: processing and the necessary personal data for its implementation; legal reasons. It also specifies the specifics of cross-border data transfer and, in some cases, the planned time frame for the deletion of various categories of personal data and a general description of technical and organizational security measures. And much more.

Реестр

Steps

Step 1. Interview

To determine the processes where personal data is processed, the consultant conducts several online meetings, during which he receives the necessary information from the client, as well as answers his questions.

 

Step 2. Filling in the record

Based on the data obtained as a result of the interview, the consultant systematizes the flows of personal data, terms, goals and grounds of processing and describes the set of systems and contractors involved in processing.

 

Step 3. Presentation of the record 

Further, the consultant explains in detail how the registry functions and gives recommendations on what needs to be done to comply with the GDPR further.

 

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Why is it better to order a record of processing activities rather than an audit?

After the audit, the company usually has only a list of errors and shortcomings. If you choose a service for compiling a record of processing activities, you will not only learn about what mistakes were made in working with personal data, but also get a full-fledged record, as well as recommendations for working on the GDPR in the future.

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